Wedding and Event Rental FAQs
What is the rental fee?
The rental rate for catered weddings, parties, etc., includes tables, chairs, 4 hours of event time and up to 5 hours of set-up time before the start of your event, is $1100.00 plus sales tax Sunday-Thursday, $1300 plus sales tax Friday and Saturday. Additional hours are available at $100.00 each plus tax. The piano is available for $75.00 plus tax. We have AV equipment available (projector, screen, hand held mic) available for $100 plus tax. We require a $300 security deposit to secure your date on our calendar. Following your event, the security deposit will be refunded dependent on the guidelines of our contract.
What if I have a change in my wedding plans?
If the event is cancelled prior to 90 days before the day of rental, the security deposit will be refunded less $100.00 administrative charge. Between 60 and 90 days prior to the day of rental, one-half (50%) of the security deposit will be forfeited. 60 days or less prior to the day of rental, the entire rental fee or security deposit will be forfeited.
Is there a non-profit rate?
Yes. Our non-profit event pricing would use the same guidelines as above, with a discount of 50% for events and no tax charged.
How many people can fit in the Woman’s Club?
We can seat up to 120 guests comfortably. If you are not using tables (i.e. wedding ceremony only) we can host up to 150 guests.
What type of tables do you have?
We have 15 round tables that are 60” in diameter. They will seat up to 8 people using the banquet chairs provided by the club, and can seat up to 10 people if chivari chairs are rented. We can only seat up to 120 guests. We have 20 6ft banquet tables that will seat 8 guests (3 on each side and one on each end).
What type of set up do you provide?
We will set tables and chairs for you if you provide us with a floor plan before the event. We do not set anything outside. You are welcome to use the tables and chairs outside, but your caterer/coordinator/setup team will need to move them outside. We will gladly place tables by the doors to be moved outside.
What are the hours for a wedding?
Your wedding events can start at whatever time you choose, but we do require that all events end by 11pm in order to have the Club cleaned and locked by midnight. There is a City of Winter Park noise ordinance that goes into effect at 11pm, which we do abide by, as we are in a residential area.
What kind of decorations can I use?
You are welcome to bring in flowers, up lighting, draping, etc. for your event. We do not allow anything to be attached to the walls, windows, shutters, ceiling, furnishings, etc. You may use real candles, but we cannot allow open flames. If you are using a real candle, it must be in a hurricane or glass votive holder. Unfortunately, because a unity candle is typically an open flame, we cannot allow them. We cannot allow sparklers, confetti, silly string, rice, birdseed or popcorn to be used on the property. You are welcome to toss real flower petals or use bubbles outside. Linens must be used on all tables and can be provided by your caterer or an outside rental company. We do not supply linens.
Can we have our ceremony at the Woman’s Club?
You are welcome to use the hours of your rental for any part of your wedding day. If you would like to have your ceremony at the Woman’s Club, most couples set their ceremony up outside at the front of the club. You are welcome to use our chairs outside, but we do not set anything outside. Your staff for the day would need to move the chairs out and then back in once the ceremony is done. We usually recommend renting resin folding chairs for the outdoor portion. If it rains, you are welcome to have a tent set up on the lawn.
Who can use the stage?
A DJ or a band is more than welcome to set up on stage. The stage is for entertainment only. We cannot allow any guests on stage. We also cannot allow any type of sweetheart table or cake table on the stage.
Can we bring our own food?
No. We require that a licensed and insured caterer provide any food served on the property. We will need proof of their license and insurance, and they will need to name us on their insurance for the day.
Can we bring our stuff to the Club the night before our event?
No. As your contract will state, the Club is available to you the day of your rental only. We do not allow anything to be left on the property before or after the event. Items left at the Club will cause your deposit to be forfeited.
Can we serve alcohol?
Yes. You are welcome to serve alcohol at your event, as long as the person serving it is with your catering company or a bartending company. We do not allow alcohol to be sold on the property, so it will have to be an open bar. No use of tickets to redeem drinks is allowed either.
Do you have a list of preferred vendors?
We can provide you with a list of vendors we recommend, who have worked here often and are familiar with the facility and our policies, but we do not require you to use them. We like to recommend these vendors because we know they do a fantastic job and work well with our facility.
What type of chairs do you provide?
We have basic banquet chairs. They are a dark brown metal with a tan padded seat. You are welcome to bring in rental chairs if you would like.
Is there parking available?
Yes. There is parking on the Lyman side of the building with a paved parking lot, as well as parking in the grass on the Fairbanks side of the building. The Fairbanks parking lot has our handicapped spot with a ramp for access to the building. If for some reason, all parking is full, there is street parking as well as parking in the garage next door.
Can we use the antique furniture?
Yes, you are welcome to use the antique furniture for your event. Many people use the large table for their buffet. The three large pieces in the entryway can be used for decorations, guest book, escort cards, dessert display, candy table, etc. We do not allow the furniture to be moved. They are all antique pieces and very heavy, and can be easily damaged or damage the floor. The smaller antique table in the main hall can be used as well. If you would like that piece moved, please let us know beforehand so our staff can move it for you.
Do you have wireless Internet we can use?
Can we have our rehearsal on the property?
Rehearsals on the property are contingent on the rental schedule. We will not be able to guarantee the availability of the space for a rehearsal. We will be able to tell you if the space is available within a week of your event. If we do not have another event on the property, you will be able to use the outdoor space for your rehearsal, but you will not have access to the building until the actual day of your rental.
What if I lose the key to the building?
Any key that is lost or not returned will result in the Woman’s Club retaining a portion of your deposit.