📅 Posted by: The Woman’s Club of Winter Park

Planning a wedding reception is exciting—but it’s easy to overlook the little things that make your big day run smoothly. Whether you’re hosting your celebration at our beautifully appointed venue or just starting your checklist, here are 10 must-have items to ensure your reception is unforgettable (for all the right reasons!).

1. A Detailed Timeline

Having a reception timeline helps coordinate vendors, keeps the event flowing, and ensures you get those key moments—like the first dance or cake cutting—just right.

2. A Designated Point Person

Someone who’s not the bride or groom should manage vendor arrivals, troubleshoot issues, and keep things on track. This could be a wedding planner, day-of coordinator, or a super-organized friend.

3. Clear Signage

Signs for seating, restrooms, the bar, or guestbook table help guests feel welcome and informed. Pro tip: Make them match your theme for added style!

4. An Emergency Kit

Think band-aids, stain remover, fashion tape, safety pins, extra phone charger, and breath mints. You’ll thank yourself later.

5. Comfortable Seating

Stylish is great, but comfortable is essential—especially for older guests or anyone with mobility needs. Don’t forget reserved seating signs for VIPs!

6. Entertainment (Beyond Music)

A great DJ or band is key, but consider extras like a photo booth, lawn games, or a slideshow to keep the vibe lively between key moments.

7. Lighting That Sets the Mood

From romantic string lights to dramatic uplighting, great lighting enhances your theme and keeps your photos looking incredible all night long.

8. A Wedding Reception Survival Station

Stock a small table with items like flip flops, stain wipes, bobby pins, tissues, and Advil. Guests will love you for it.

9. A Secure Gift/Card Box

It may not be glamorous, but having a designated and secure spot for cards and gifts adds peace of mind—especially during an open-bar evening.

10. A Well-Versed Venue Staff

Trust us: the right venue team can make or break your reception. At [Your Event Center Name], our experienced staff helps with everything from setup to last call—so you can focus on dancing the night away.

Planning your wedding reception?
Book a tour at The Woman’s Club of Winter Park today, and see how we make your dream day effortless, elegant, and stress-free.

📞 Call us at  (407) 644-2237
📧 Email us at info@womansclubofwinterpark.com